A complete patient acquisition system, installed in 14 days.
We've built, tested, and refined this exact process across dozens of clinic partners. Every new client goes through the same four-phase rollout — so you know exactly what to expect, and exactly when to expect results.
Book Your Free Strategy CallStrategy Call
Before we build anything, we need to understand your clinic — your treatments, your patient base, your current marketing activity, your database size, your review profile, and where you're losing patients today.
On the strategy call, we do a full audit of your current situation. We look at how fast your team responds to inquiries, how many calls go unanswered, what your Google review count looks like, how large your patient database is, and what you're currently spending on marketing. By the end of the call, you have a clear, specific picture of where the biggest opportunities are — and what a full system would realistically generate for your clinic.
No pressure. No generic pitch deck. Just a straight conversation.
Onboarding & Build
Once you're onboard, we get to work immediately. Your dedicated account setup includes everything you need to launch:
- A full CRM sub-account built specifically for your clinic, with a complete patient pipeline from first inquiry to enrolled patient
- All six AI workflows configured and tested — database reactivation, review and referral solicitation, speed-to-lead response, missed call text-back, ad lead nurturing, and appointment reminders
- Treatment-specific landing pages and pre-qualification funnels
- Phone tracking and calendar integration connected to your existing scheduling system
- Ad accounts set up or connected, pixels installed, and creative produced for your launch campaigns
- Your patient database imported, cleaned, and segmented by treatment interest and recency
We collect everything we need from you during a structured onboarding call in the first 48 hours. From there, our team builds. You don't need to manage the process — we do.
Launch & Reactivate
Your system goes live. The first thing we do is launch your database reactivation campaign — reaching out to past patients and leads with personalized offers to bring them back in. This typically generates the first booked consultations within 7–14 days of going live, at zero advertising cost.
Simultaneously, your AI receptionist, speed-to-lead, and review systems go active — so every missed call, every website inquiry, and every patient interaction is handled automatically from day one.
Paid advertising campaigns launch in week two, once tracking is confirmed and creative is approved. The AI nurturing system picks up every lead the moment it comes in, so your front desk never has to chase anyone down.
Optimize & Scale
This is where the system starts compounding. Reviews build your reputation. Referrals generate free warm leads. Reactivated patients refer others. Ad campaigns improve as data accumulates. Your team's consultation close rate increases through ongoing coaching.
We hold a bi-weekly check-in call with every client to review metrics, share wins, and align on the next optimization cycle. Monthly performance reports show every key metric — consultations booked, show rate, cost per patient, reviews generated, referral leads, and estimated revenue impact.
As results grow, we scale what's working — increasing ad budgets, launching campaigns for additional treatments, and introducing seasonal promotions that keep your pipeline full year-round.
The only question is: how many patients are you losing right now?
Every day without this system is another missed call that didn't get followed up with, another old lead sitting untouched in your database, another inquiry that waited too long for a response and booked somewhere else. The strategy call is free. The audit is honest. And the results are real.
Book Your Free Strategy Call